Meeting Minutes Template
Capture agenda, decisions and action items directly on the board while the meeting is running. Everyone sees the same notes, and nothing gets lost afterwards.
Free to start · Swiss-made · GDPR compliant
Taking meeting minutes live during the meeting
The Collaboard template has a header with fields for the meeting details, goals, reasons, attendees with roles and absent people, each with its own note color. Below it, an agenda table with topic, time and status sits next to the meeting notes, and a brainstorming area on the right leaves room for ideas that come up along the way.
Prepare the board
Fill in title, date, time and facilitator, and add the goals and reasons for the meeting.
Add the agenda
Write each topic with its time slot into the agenda table before the meeting.
Record attendance
Add the attendees with their roles, and note who couldn't join.
Take notes live
Write discussion points and decisions next to each agenda item while the meeting runs.
Mark the status
Mark finished topics with the check mark and open ones with the cross.
Share the minutes
Share the board link after the meeting, so everyone has the same record.
What are meeting minutes?
Meeting minutes record what was discussed and decided in a meeting, and who takes care of what. The Collaboard template combines preparation, agenda and notes on one board, so the minutes are written during the meeting and everyone sees the same version.
The areas of the template
The examples follow one illustrative scenario: a monthly project status meeting.
- Meeting details Title, date, time and facilitator.
- Meeting goals What the meeting should achieve. Example: decide on the new release date.
- Meeting reasons Why the meeting takes place. Example: a delay in testing.
- Attendees and roles Who takes part and in which role, plus who is not present.
- Agenda Topic, time and status for each item, marked with a check mark or a cross.
- Meeting notes Discussion points and decisions, next to the matching agenda item.
To turn the action items into tracked tasks, continue with the to do list.
Meetings that need written minutes
- Team meetings Keep a shared record of regular team meetings.
- Project status meetings Track decisions and open points from meeting to meeting.
- Steering committees Document decisions in a traceable way.
- Workshops Combine agenda, notes and ideas on one board.
Focus on decisions and owners
- Write decisions, not conversations Minutes should show what was decided and who does what, not who said what.
- Fill it in live Taking notes on the shared board during the meeting saves rewriting afterwards.
- Give every action an owner Note who is responsible for each next step, and by when.
- Use the brainstorming area Park ideas that don't fit the agenda instead of losing them.
Why Collaboard
A Swiss-made online whiteboard for teams that care where their data lives.
Your data stays in Europe
Choose hosting in Switzerland, Germany or the EU, fully GDPR compliant. Or run Collaboard on your own servers.
Invite anyone with a link
Guests join your board for free, right in the browser. Nothing to install, no extra licenses for participants.
Made in Switzerland, with real support
Collaboard is developed in Switzerland. When you need help, you talk to people who know the product.
Frequently asked questions
Is the meeting minutes template free?
Yes, the meeting minutes template is free to use with a Collaboard account. The free plan includes up to 3 boards and five people per session.
What should meeting minutes include?
Meeting minutes should include the date, participants, agenda, key points, decisions and action items with owners and due dates.
Who should take the meeting minutes?
Meeting minutes are usually taken by one designated person, but on a shared board everyone can add notes during the meeting.
How do I share meeting minutes afterwards?
Meeting minutes in Collaboard can be shared via the board link or exported as an image or PDF.
Can I reuse the meeting minutes template for regular meetings?
Yes, the meeting minutes template can be duplicated for each meeting, which keeps the format consistent.
Start your next whiteboard now
Get a free trial of Collaboard with up to 3 boards and five people per session. All key features are available for you to try out.
