Collaboard vs Miro

Last updated: September 2026

Choosing the right online whiteboard involves more than comparing features and pricing. Collaboration, data security, hosting options and integrations all play an important role, especially for organisations with specific IT and compliance requirements.

Collaboard and Miro are both online whiteboards designed for workshops, brainstorming and visual collaboration. While Miro offers an extensive ecosystem of integrations and tools for product development and innovation, Collaboard combines visual collaboration with flexible hosting options, secure external participation and the ability to run the software on your own infrastructure.

In this comparison, we explore the differences between Collaboard and Miro in terms of features, pricing, collaboration, security, hosting, integrations and templates. Discover what each platform offers, where their approaches differ and which solution best fits your organisation's requirements.

Quick verdict

Both Collaboard and Miro offer powerful tools for visual collaboration. The right choice depends on your team's workflows, security requirements and preferred deployment model.

Choose Collaboard if you...

• want flexible hosting options, including Switzerland, Germany, the Netherlands or your own infrastructure.
• regularly collaborate with external participants who need to edit boards without creating an account.
• require self-hosting, private cloud deployment or an installation that can operate without an internet connection.
• need greater control over your data, infrastructure and security configurations.
• want straightforward licensing with transparent per-user pricing and guest collaboration options.

Choose Miro if you...

• need an extensive ecosystem of third-party apps and integrations.
• rely heavily on advanced diagramming, prototyping and product development workflows.
• want access to a large community template library and a broad selection of ready-made workflows.
• prefer a cloud-based platform and do not require self-hosting or deployment on your own infrastructure.

Prices: Collaboard vs. Miro

Both Collaboard and Miro offer free and paid plans for individuals, teams and enterprises. The differences become more apparent when comparing the number of participants, guest access, facilitation tools and hosting options included in each plan.

Entry-level plans: Collaboard Basic ($6) vs Miro Starter ($8)

Both plans offer unlimited whiteboards and allow external participants to collaborate without creating an account. Collaboard Basic supports up to 20 editing guests per board and includes password-protected sharing. Miro Starter allows unlimited visitors to edit boards through a public link and includes facilitation tools such as voting and timers, which Collaboard offers from its Advanced plan.

Team plans: Collaboard Advanced ($11.50) vs Miro Business ($20)

Miro Business adds registered guest collaboration, Single Sign-On (SSO), advanced diagramming, prototyping and additional AI capabilities. Miro provides EU data residency across all plans, while Collaboard offers self-hosting and private deployment options through its Enterprise plan.

Prices are shown in USD per user or member per month, based on an annual subscription. Taxes and optional services may affect the final cost. For the latest prices and plan details, visit Collaboard Pricing and Miro Pricing. Pricing information checked in September 2026.

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Collaboard vs Miro: Feature comparison

Both Collaboard and Miro provide the essential tools for online whiteboarding, including sticky notes, shapes, mind maps, media, real-time collaboration and comments. Beyond these core features, the platforms offer different capabilities for facilitating workshops, managing tasks, protecting board content and collaborating with external participants.

The following table compares their main features and highlights the differences that matter when choosing an online whiteboard for your team or organisation.

Feature availability may depend on the subscription plan. The new Collaboard project management capabilities are planned for an upcoming release and are not yet included in the currently available feature set.

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Collaboard vs Miro: Guest access and external collaboration

Both Collaboard and Miro allow teams to collaborate in real time, share ideas and work together on online whiteboards. However, when inviting customers, partners, students or other external participants, the way they access and interact with a board can make a difference.

Both platforms support collaboration without requiring participants to create an account. The key differences lie in how external access is managed, which permissions can be assigned and which subscription plans support the different sharing options.

Guest access in Collaboard

Collaboard makes it easy to invite external participants to a whiteboard without requiring them to create an account. Guests can join through a shared link or QR code, making it convenient to bring customers, partners or workshop participants directly onto the board.

Guest access is available from the Basic plan, with up to 20 guests per board. From the Advanced plan, you can invite unlimited guests. Board owners can define whether participants may view or edit content, protect access with a password and set an expiration date for invitation links.

Guest access in Miro

Miro distinguishes between visitors and registered guests. From the Starter plan, visitors can edit publicly shared boards without creating a Miro account. Anyone with the link can access the board according to the permissions set by the owner, and password protection can provide an additional layer of access control.

For collaboration on privately shared boards, Miro also offers registered guests. Starter allows these guests to view and comment, while Business adds editing permissions. Registered guests need a Miro account but do not require a paid member seat.

What does this mean for your workshops?

For workshops with external participants, the main consideration is how easily people can join and which access controls your organisation requires.

Collaboard allows you to invite guests without registration and configure their access through board permissions, passwords and time-limited invitation links. Miro offers a similar account-free experience through public board links, while its registered guest model provides an additional option for granting specific users access to private boards.

When choosing between the two platforms, consider whether your participants should be able to join immediately without an account or whether they need individually assigned access to private boards.

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Security and data sovereignty: Collaboard vs Miro

Both Collaboard and Miro provide established security measures, including encryption, authentication and access controls. Miro holds certifications such as ISO 27001, ISO 42001 and SOC 2 Type II, while Collaboard's provider, IBV Informatik AG, is certified to ISO 27001:2022. Both platforms also support EU data residency.

The key difference lies in the available deployment models and the level of control organisations have over their infrastructure. While Miro operates as a cloud service, Collaboard offers multiple European hosting locations, a choice of cloud infrastructure providers and the option to run the software on your own servers or in a private cloud.

European cloud hosting and infrastructure choices

Collaboard gives organisations the flexibility to choose where their whiteboard data is hosted and which infrastructure provider operates the service. Cloud hosting is available in the Netherlands and Switzerland on Microsoft Azure, or in Germany on T Cloud Public, operated by Deutsche Telekom. Organisations can select the hosting environment that meets their requirements concerning data residency, infrastructure providers and applicable regulations.

Miro provides EU data residency by default, with its primary data centre in Ireland and backup data centre in Germany. It operates on Amazon Web Services (AWS) and also offers data residency in the United States, Australia and Japan through its Enterprise plan. However, Miro does not offer country-specific hosting in Switzerland or the option to select an alternative infrastructure provider.

A European cloud infrastructure option

For organisations that want to reduce their dependence on US-owned cloud infrastructure, Collaboard offers hosting on T Cloud Public in Germany. Operated by Deutsche Telekom, this hosting environment provides an alternative to infrastructure operated by US cloud providers.

This gives organisations an additional option when evaluating their requirements concerning digital sovereignty, infrastructure ownership and the legal jurisdictions applicable to their service providers. The T Cloud Public infrastructure is independently assessed against security standards including ISO 27001, ISO 27017, BSI C5 Type II and TISAX.

Self-hosting and air-gapped environments

Organisations with specific security, compliance or infrastructure requirements can deploy Collaboard on their own servers or in a private cloud. This allows them to operate the whiteboard within their existing IT environment and manage infrastructure, network access, data storage and security configurations according to their internal policies.

Collaboard can also run in an air-gapped environment, fully disconnected from the public internet. This deployment option is relevant for organisations that need to restrict external network connectivity or operate collaboration software within isolated IT environments.

Miro is delivered as a cloud service and does not offer an equivalent customer-hosted or air-gapped deployment option.

Security settings and access control

Collaboard provides security and administrative settings that allow organisations to control how users access and share whiteboards. Depending on the subscription plan and deployment configuration, administrators can manage authentication, guest access, board permissions and the availability of individual features.

Collaboard Enterprise adds Single Sign-On (SSO), custom security settings, feature controls, SCIM and LDAP integration, and audit logs. Organisations operating Collaboard on their own infrastructure can additionally integrate the application into their existing network and security environment.

Miro also provides enterprise identity and access management, including SSO from its Business plan. Its Enterprise plan adds administrative capabilities such as advanced sharing policies, audit logs and user provisioning. Additional information governance and data protection features are available through Enterprise Guard.

Collaboard in practice: Canton of Bern

The administration of the Canton of Bern selected Collaboard as its central online whiteboard solution following a procurement process that included functional and security requirements. Because of the organisation's data protection requirements, an on-premises deployment was necessary.

Collaboard was implemented in a highly available Kubernetes environment operated by Bedag Informatik AG in Switzerland. This allows the canton to operate the whiteboard within its designated infrastructure and apply its own security and data management requirements.

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Collaboard vs Miro: Integrations

Miro offers an extensive ecosystem of more than 250 apps and integrations, including tools such as Slack, Figma, Jira, Asana and Google Workspace. Collaboard focuses on selected integrations with collaboration platforms such as Microsoft Teams, Webex, Jira, Confluence, Nextcloud, Rocket.Chat and Pexip, including solutions used in self-hosted IT environments.

Both platforms also offer an MCP server for connecting AI tools and APIs for developing custom integrations. The following table compares selected integrations to help you determine which platform supports your organisation's existing tools.

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Collaboard vs Miro: Templates

Both Collaboard and Miro offer ready-to-use templates for workshops, brainstorming, project planning and other collaboration activities. Miro provides an extensive template library, including thousands of community-created templates through Miroverse. The Collaboard template library offers a smaller, multilingual set of templates available in English and German.

Collaboard also provides specialised templates, including the hand-drawn Facilitape® method for visual facilitation and templates developed together with German public authorities for public-sector workflows.

Both platforms allow users to create and share custom templates. With Collaboard's self-hosted version, organisations can additionally customise the entire template library, remove predefined templates and provide their own approved formats to standardise collaboration across teams.

Which online whiteboard fits your organisation?

Both Collaboard and Miro offer powerful tools for visual collaboration, but they take different approaches to hosting, security and integration with existing IT environments.

Collaboard is particularly suited to organisations that need greater control over their data and infrastructure. With flexible European hosting options, including Switzerland and Germany, self-hosting and air-gapped deployment, Collaboard supports organisations with specific security and compliance requirements. Account-free guest collaboration and integrations with tools such as Nextcloud, Rocket.Chat and Pexip make it a practical choice for teams working with external participants or within self-hosted IT environments.

Miro offers an extensive ecosystem of integrations, community templates and advanced tools for product development, diagramming and agile workflows. Its cloud-based platform supports teams that rely on a broad range of connected applications.

Ultimately, the right online whiteboard depends on your organisation's requirements, from everyday collaboration and project management to data residency, security and deployment flexibility.

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