Create a Scrum Board Online – Agile, Visual & Collaborative

Transform complex projects into clear, manageable tasks. With the online Scrum Board from Collaboard, you can visualize sprints, manage your backlog, and keep your team synchronized—whether they are in the office or working remotely. Start now and bring true agility to your projects.

What is a Scrum Board?

A Scrum Board is a visual tool used in agile project management to track the progress of a team during a specific sprint. It provides transparency by organizing tasks (User Stories) and makes bottlenecks immediately visible.

Classically, a Scrum Board is divided into vertical columns that represent the workflow. The simplest structure consists of three phases:

To Do: Tasks planned for the current sprint.
Doing (In Progress): Tasks currently being worked on.
Done: Tasks that have been successfully completed.

The Difference Between a Scrum Board & Kanban Board

Although both boards look visually similar - using columns and cards—they differ fundamentally in their methodology:

Feature	Scrum Board	Kanban Board
Timeframe	Works in fixed timeboxes (Sprints, usually 2-4 weeks).	Continuous Flow, no fixed time limits.
Reset	The board is cleared or reset after every sprint.	The board runs permanently; there is no "reset."
Goal	Completing a defined set of work by the end of the sprint.	Optimizing flow (Cycle Time) & limiting work in progress (WIP).
Roles	Fixed roles (Scrum Master, Product Owner, Team).	No fixed roles required.

Conclusion: Use a Scrum Board if your team works in fixed iterations (Sprints). Use Kanban if tasks should be processed continuously (e.g., in IT Support).

How to Create Your Scrum Board in 5 Steps

With Collaboard, you can digitize your physical whiteboard in seconds. Here is how to get started:

Create a New Board: Start with an infinite blank canvas or choose our professional Scrum Template.
Define Your Columns: Set up the structure. Besides "To Do," "Doing," and "Done," you can add columns like "Review" or "Testing."
Fill the Backlog: Create digital sticky notes for your User Stories and tasks.
Sprint Planning: Drag the tasks scheduled for the next cycle into the "To Do" column of the sprint area.
Assign & Work: Assign tasks to team members using name tags. During the Daily Scrum, move the cards together in real-time.

Why Choose Collaboard for Your Scrum Team?

Collaboard is more than just a task manager. It is an infinite online whiteboard that fosters the creativity and flexibility of agile teams.

Real-Time Collaboration: All changes are instantly visible to everyone—perfect for Daily Stand-up meetings via video call.
All in One Place: Integrate images, documents, links, and wireframes directly next to your tasks. Your Scrum Board becomes the central knowledge hub.
Data Security (GDPR): Hosting options in Switzerland or Germany ensure maximum security for
sensitive project data. Additionally Collaboard offers self-hosting (on-premises or private cloud)
Flexible Cards: Use colors, shapes, and tags to visualize priorities or assignees clearly.

Scrum Board Templates & Examples

Depending on team size and project type, the layout of a board can vary. In Collaboard, you will find templates for various scenarios:

The Basic Board: 3 Columns (To Do, Doing, Done). Perfect for beginners.
The Software Dev Board: Backlog → Sprint Backlog → Dev → Code Review → Testing → Done.
The Design Team Board: Includes columns for "Draft," "Feedback," and "Final Approval."
Retrospective Board: Often used alongside Scrum to analyze the sprint: "Start, Stop, Continue."

Frequently Asked Questions (FAQ)

Why should I use an online Scrum Board instead of a physical one?

An online Scrum Board is essential for hybrid or distributed teams (Remote Work). Unlike a physical board in an office, everyone can access it from anywhere. Additionally, digital sticky notes never fall off the wall, and you can attach digital assets like PDFs, design drafts, or links directly to the tasks. The history of tasks is also preserved digitally.

Who is allowed to move tasks on the Scrum Board?

In a self-organized team, team members should ideally move their own tasks from "To Do" to "Doing" and "Done." This promotes ownership and accountability.

What are "Swimlanes" on a Scrum Board?

Swimlanes are horizontal divisions on the board used to structure tasks further. You can use swimlanes to separate tasks by different teams, priorities (e.g., a "Fast Lane" for critical bugs), or topic areas, while the vertical columns continue to show the status.

How often should the Scrum Board be updated?

The Scrum Board should always reflect the current reality. Ideally, it is updated at least once a day during the Daily Scrum (Stand-up meeting). When a team member starts or finishes a task, the card should be moved immediately so everyone else can see what is being worked on and where bottlenecks might be forming.

What happens to unfinished tasks at the end of a sprint?

Tasks that are not "Done" move back into the Product Backlog. There, they are re-prioritized and scheduled for a future sprint