Protect data at rest and in transit with strong encryption standards. Use your own certificates and align Collaboard with your internal security requirements.
On-Premises
Self hosted online whiteboard for secure collaboration
Run Collaboard in the environment that fits your security, compliance and data sovereignty requirements. Deploy it on premises or in your private cloud.
Collaboard is the secure online whiteboard for organizations looking for more control than standard cloud only tools such as Miro or Mural can offer.
Choose where Collaboard runs
Collaboard adapts to your infrastructure and governance requirements. Our team supports you from planning to deployment so your organization can use a secure visual workspace without compromising control.
Compatible with:
Any Kubernetes distribution
OpenShift
IBM Cloud
VMWARE Tanzu
Hyper-V
Proxmox
On-Premises
Run Collaboard in your own data center and keep full control over hosting, network, security and operations. Collaboard also supports air gapped deployments for organizations that require isolated environments without external internet access.
Microsoft Azure
Deploy your own Collaboard instance in the Microsoft Azure tenant and region of your choice. Keep full control over the installation, configuration and all collaboration data while using your preferred Azure environment, including AzureGov and Azure Confidential Cloud.
Amazon Web Services
Deploy your own Collaboard instance in the AWS account and region of your choice. Keep full control over the installation, configuration and all collaboration data while using your preferred AWS environment, including AWS GovCloud.
Scalability
Collaboard is designed for organizations that need a secure collaboration platform today and room to grow tomorrow. Scale usage up when demand increases and reduce resources when they are not needed.
“The cooperation with Collaboard as a local partner is excellent and we are pleased to be able to cover the high demand for an online whiteboard with an offering directly in the Academic Cloud.”
Ralph Krimmel
Project Manager at GWDG
Our biggest self-hosted installation is in Germany. Collaboard is available to 120'000 active users of the Academic Cloud.
Security
Meet enterprise security and compliance requirements by running Collaboard in your chosen environment. Combine secure hosting with encrypted communication, controlled access, user authentication and integration with your identity provider.
Encryption
Access Management
Control who can access boards, spaces and content. Synchronize users and permissions with your directory and manage access according to your internal policies.
User authentication
Enable secure sign in with SSO and authentication options such as SAML and OAuth 2.0. Configure access rules based on your organization’s security policies.
Collaboard available on Iron Bank
Iron Bank is an accredited repository for containerized software operated by the Defense Innovation Unit (DIU) of the US Department of Defense (DoD). Its primary goal is to provide secure, hardened, and accredited container images that meet the strict security standards set by the DoD.
Need a deployment tailored to your requirements?
Our team helps you evaluate the right hosting model, security configuration and license setup for your organization.
Customization options for Collaboard
A self hosted deployment gives you additional flexibility to adapt Collaboard to your brand, security rules and existing tools. Create a consistent user experience while meeting internal infrastructure and compliance requirements.
Branding
Create a Collaboard experience that reflects your organization’s identity. Add your logo, apply brand colors and extend the visual appearance with additional branding options such as custom fonts, branded templates and a consistent look across your collaboration workspace.
Custom Security Options
Configure Collaboard according to your internal security and compliance requirements. Control guest access, define whether boards are password protected by default, integrate secure authentication with SSO, SAML or OAuth 2.0 and run Collaboard in your own infrastructure, private cloud or air gapped environment.
Integrations
Integrate Collaboard into your secure IT ecosystem. Connect video conferencing, chat, file sharing, project management, identity providers and AI workflows through the Collaboard MCP Server, while keeping your deployment self hosted, private cloud or on premises.
Templates and Standards
Standardize collaboration across your organization with custom templates, predefined layouts and reusable content. This helps teams run workshops, meetings and projects in a consistent way while keeping everything aligned with internal guidelines.
Collaboard Virtual Appliance
The fastest way to run Collaboard in your own infrastructure.
The Collaboard Appliance is a simplified self hosted deployment option for organizations that want full control without setting up a complex Kubernetes environment. It is delivered as a virtual appliance, can be installed in just a few hours and provides most enterprise features of Collaboard in your own environment.
Ideal for organizations that want:
A fast self hosted setup
No complex Kubernetes project
Installation within a few hours
All enterprise features included
Full control over data and operation
A secure option for smaller environments and PoCs
Whitepaper
Self-Hosting Whitepaper
Learn more about the different self-hosting options of Collaboard
On-Premises, Private Cloud, Government Cloud
Infrastructure technologies
Configuration options
Self-Hosting Whitepaper
Self-hosting FAQ
Questions? We're here to help.
Collaboard supports deployment on Kubernetes platforms, including Red Hat OpenShift, VMware Tanzu Kubernetes Grid, Rancher RKE2, Azure Kubernetes Service (AKS) and Amazon Elastic Kubernetes Service (EKS). For virtualised environments, Collaboard is available as an appliance for VMware, Proxmox and Microsoft Hyper-V.
The virtual appliance is the quickest way to get started. It includes a preconfigured Collaboard installation running in a lightweight Kubernetes cluster and is designed for organisations without their own Kubernetes infrastructure. The appliance does not offer the same autoscaling capabilities as a deployment on your own Kubernetes cluster. We recommend the appliance for installations with up to 500 licensed users. For larger installations, we recommend deploying Collaboard on your own Kubernetes cluster.
Collaboard scales from small teams to large organisations. We recommend the virtual appliance for up to 500 licensed users and a deployment on your own Kubernetes cluster for larger installations. Collaboard has also proven reliable in deployments serving more than 100,000 users, such as the Academic Cloud operated by GWDG in Germany.
Yes. Collaboard supports air-gapped deployments with no connection to the internet. This deployment model is used in sectors such as defence, critical infrastructure and research, where collaboration tools may need to operate entirely within isolated networks.
Yes. Collaboard is a fully featured, self-hosted online whiteboard with a feature set and user experience comparable to Miro. You can host it in your own data centre or a cloud environment of your choice. Teams can work with familiar whiteboard features, including sticky notes, templates, mind maps and facilitation tools, while all board content remains on infrastructure you control.
Yes. Collaboard supports single sign-on through SAML or OAuth 2.0, allowing users to sign in through your identity provider. Users and permissions can also be synchronised with your directory. You control how guest access works and whether boards are password-protected by default.
You do. Collaboard provides regular updates with new features and security patches, and your IT team installs them according to your own schedule. You can also use a separate staging environment to test updates before deploying them to production.
Both deployment options use the same application and offer the same core feature set. The main difference is where Collaboard is hosted: with an on-premises deployment, it runs on infrastructure you control. Some cloud-based integrations may be disabled in an on-premises setup, depending on your configuration and connectivity requirements.
Yes. You can explore Collaboard’s features using the cloud version or test it on your own infrastructure through a self-hosted proof of concept.
Start your next whiteboard now
Get a free trial of Collaboard with up to 3 boards and five people per session. All key features are available for you to try out.
