Create a shared visual workspace where teams from different departments can align, exchange information and work toward the same goals.
The European whiteboard for public administration
European hosting, full GDPR compliance, and the documents your IT team needs from day one.
Hosted in Germany by Deutsche Telekom, fully GDPR-compliant
One workspace for workshops, planning, and citizen participation
Personal support from first pilot to everyday use
Trusted by cities and public-sector organizations across Europe
The City of Vienna selected Collaboard through a formal public tender, after gathering requirements from nearly 1,400 employees.
Collaboration across the city administration
City administrations coordinate projects across departments, stakeholders and organizational boundaries. Collaboard gives everyone a shared visual workspace to understand complex topics, work together and turn discussions into action.
Bring departments together
Make complex topics visible
Visualize projects, processes, responsibilities and dependencies so everyone involved understands the bigger picture and knows what comes next.
Move from discussion to action
Capture ideas, decisions and next steps directly on the board and continue working with the results after the meeting.
What administrations use Collaboard for
Workshops & Process Design
Plan and facilitate workshops with internal teams, external partners or interdisciplinary working groups.
Visualize processes, collect ideas, structure discussions and document results directly on the board.
Process optimization
Retrospectives
Strategy workshops
City Planning
Bring plans, stakeholders and ideas together in one visual workspace. Develop concepts, compare scenarios and collaboratively shape the future development of your city.
Urban development and spatial planning
Mobility, infrastructure and public-space planning
Participatory planning and stakeholder workshops
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Citizen Engagement & Participation
Create interactive formats that make participation more visual and accessible.
Collect ideas, discuss proposals, structure feedback and involve different stakeholder groups in the development of projects and services.
Citizen workshops
Community engagement
Participatory planning
Project & Initiative Planning
Turn complex initiatives into clear, actionable plans. Collaboard helps teams visualize goals, responsibilities, milestones and dependencies and keep everyone aligned from the first idea through implementation.
Smart City Projects
Digitalization projects and service rollouts
Roadmaps, milestones and responsibilities
The questions your IT team will ask first
Collaboard is designed for demanding public-sector requirements, with clear answers on data location, protection and access.
Where is the data stored?
Collaboard is operated in the public cloud of Deutsche Telekom, giving city administrations a European cloud environment for their visual collaboration.
How is the data protected?
Collaboard protects collaboration data with encryption, controlled authentication, defined permissions and security measures across application and infrastructure
Who gets access?
Manage access centrally and integrate Collaboard into your existing identity and authentication environment, helping ensure that only authorized users can access your collaboration spaces.
Hosted in Germany, under European control
Collaboard's cloud runs in the T Cloud Public, operated by Deutsche Telekom in German data centres. Your data stays in Germany and under European jurisdiction, with no dependency on US cloud providers. For a public administration, that turns hosting from an open question into a documented answer.
Operated by Deutsche Telekom in German data centres, in Biere and Magdeburg
Full GDPR compliance and European data sovereignty, independent of US cloud providers
ISO 27001 certified, with the security and data protection standards public authorities require
Everything your IT team needs for a security and compliance review
Data Processing Agreement. Documentation for your privacy review.
Technical and Organizational Measures (TOMs). Clear information for security and compliance teams
Certificates. ISO 27001 certification for Collaboard and relevant certificates for the T Cloud Public environment.
Security Whitepaper. Detailed information on encryption, backups, identity and access management, authentication, data deletion, high availability and further security measures.
Start small. Expand when you're ready.
Discuss your requirements
We review your use case, IT environment and data-protection requirements together.
Start with a focused pilot
Begin with one team, department or workshop format and see how Collaboard fits your way of working.
Expand when you're ready
Reuse proven templates and processes and extend Collaboard to additional teams and departments when you're ready.
Talk to our public sector experts
Do you have any questions? Our team would be happy to assist you personally. Just fill out the contact form and we'll get back to you.
Frequently Asked Questions
Questions? We're here to help.
Collaboard uses a flexible licensing model that adapts to how your teams actually work. You can combine licensed users, who have access to the full feature set, with free users, and guest users are always free. That means external partners, other departments, or citizens can join and collaborate on a board without needing their own license. Because you only license the users who need full access, you can start small and scale up as adoption grows across your administration, without paying for seats you don't use. We're happy to put together a licensing model tailored to your organization's size and requirements.
Yes. Collaboard offers an import feature for Miro, Mural, and Conceptboard, so you can migrate your existing boards directly. Boards aren't imported as static PDFs but as fully editable whiteboards, which means you keep working with your content right away and the migration stays fast and efficient. This makes switching to a European, GDPR-compliant solution straightforward, even if your teams have years of work in another to
Collaboard is developed with recognized accessibility and software ergonomics standards in mind, specifically DIN EN ISO 9241 and WCAG 2.1 Level AA. Because online whiteboards are visual by nature, they can never be fully barrier-free, and we're transparent about that. Our goal is to reduce barriers as far as possible: we run accessibility tests together with customers and partners and improve the application continuously. Collaboard also offers customization options, such as adjustable colours and contrast settings, so the interface can be adapted to individual needs. If you have specific ergonomics or accessibility requirements, we're happy to discuss them.
Yes. For ad hoc collaboration, external partners can join individual whiteboards as guests without creating an account. For longer projects, they can create a free Collaboard account, work across multiple boards and use additional collaboration features such as task assignments, chat and comments.
Yes. Collaboard is designed to meet the requirements of the GDPR. For city administrations, hosting in Germany in the T Cloud Public combines GDPR-compliant collaboration with European data sovereignty. The company behind Collaboard, Swiss software provider IBV, is also ISO 27001 certified.
For the solution presented here, Collaboard is hosted in Germany in the T Cloud Public by Deutsche Telekom. This provides city administrations with a European cloud environment designed for high data-protection and sovereignty requirements.
Yes. Collaboard provides flexible guest access, allowing citizens to join and collaborate on a whiteboard without creating an account. This makes it easy to run citizen workshops, participation formats and feedback sessions while keeping access simple for external participants.
Collaboard offers integrations with a variety of collaboration and productivity platforms, including Microsoft Teams, Webex, Pexip, Nextcloud, Rocket.Chat, Jira, and Confluence. In addition, Collaboard provides an API for custom integrations and an MCP Server for connecting AI tools such as ChatGPT, Claude, Mistral, and other MCP-ready AI applications.
Start your next whiteboard now
Get a free trial of Collaboard with up to 3 boards and five people per session. All key features are available for you to try out.
