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Breakout Groups Template
Divide participants into breakout groups during your meetings and workshops. Let each group brainstorm or carry out a group activity independently. With the free breakout group template in Collaboard, you can get started in record time.
About the template for breakout groups
Breakout groups are a helpful tool for workshops, conferences, and large meetings, allowing participants to be divided into smaller groups. Breakout groups encourage interaction and allow each group to focus on a specific topic.
Collaboard offers templates for breakout group activities that you can customize and fill with your specific content.
Breakout Group Templates in Collaboard
Over 2 million people trust Collaboard and use the online whiteboard and over 150 templates.
Why are breakout groups important?
Breakout groups play a central role in online meetings and workshops, especially when it comes to encouraging participation and engagement in a virtual environment.
- In large online meetings or workshops, it can be difficult to ensure that all participants actively engage. Breakout groups allow smaller groups to exchange ideas more intensively, giving every participant the opportunity to contribute.
- Breakout groups offer the opportunity to discuss specific topics or questions in greater depth. In smaller groups, participants can delve into topics in more detail, which is often not possible in a larger setting.
- Dividing participants into smaller groups allows for better attention to their individual interests and needs. This more personal exchange within groups is particularly valued by participants in online meetings and workshops.
How to use the breakout group template in Collaboard
- Use one of the pre-made breakout group templates and add it to the whiteboard.
- You can expand the breakout group template as needed and adapt it to the planned group activity.
- Decide whether the groups should carry out their activities on the same whiteboard or on different boards.
- Divide the participants into groups and lead them to the prepared activity on the whiteboard.
- If you have completed the tasks on different boards, bring the results together on a central board.
- Designate one or two people from each breakout group to present the results.
- Make the content developed by the breakout groups available to the participants afterwards as an export (PDF, image) on the board.
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Breakout Group: Frequently Asked Questions and Answers
Any questions? We are here to help.
Participants need a stable internet connection and a device with access to an online whiteboard like Collaboard. It's important that everyone is familiar with how the software works. A brief introduction or tutorial before the meeting can be helpful to minimize technical issues.
The division can be done randomly or based on specific criteria such as expertise, department, or interest in a topic.
The optimal size of a break-out group depends on the specific goals of the session. Generally, groups of 3–5 people are often most effective, as this encourages interaction and participation from each individual without the group becoming too large to work effectively.
Set clear goals and provide detailed instructions for each group. It can also be helpful to assign a facilitator to each group to keep the discussion on track and productive. Also make sure that all participants have access to the necessary resources and information.
To maximize the effectiveness of the minutes, they should not only be distributed but also reviewed in subsequent meetings. Progress on assigned tasks should be discussed, and the minutes should be used as a reference document to monitor the implementation of decisions.
Schedule time for each group to present their results. This can be done through a brief presentation or by sharing their whiteboard areas with the plenary. Use Collaboard to document the results and make them accessible to all participants, either directly on the board or as a PDF export.
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