Work online on whiteboards and host on your own servers
Online Whiteboard On-Premises
Fully GDPR compliant, highest data security
Avoid the disadvantages of open source and test Collaboard for free
Your online whiteboard does it better than open source
With Collaboard, your teams can collaborate on infinitely large whiteboards – online , in the office, or remotely. Here, all work steps and ideas can be shared, enabling creative collaboration. Use images, videos, audio, and other documents together.
Embedding
Embed external content directly into your whiteboard. Seamlessly integrate websites, videos and other media to make your collaboration even more versatile and interactive.
Mouse Pointer Display
Display users' mouse pointers to show their presence and activities on the whiteboard. Get a clear picture of who is working where.
Audio
Record audio directly or upload MP3 files. Use this function to integrate voice notes, instructions or discussions directly on your whiteboard.
Lines
Draw lines to create connections and visualize relationships. Use them for mind maps and flowcharts to present ideas and processes in a clear and structured way.
Tables
Create and edit tables directly on the whiteboard. Organize data clearly, adjust columns and rows and use them for structured presentations and analyses. Export tables from Collaboard to Excel.
Templates
Use over 150 templates from Collaboard and the community to get your projects off to a quick start. Find suitable layouts for meetings, brainstorming sessions and much more.
Comments
Create comments freely on the whiteboard or attach them to elements. Mention other people in your comments to give specific feedback and comments.
Board Export
Export your whiteboard as a PDF, in various image formats or as a .csv file. Share your work results quickly and easily for better collaboration and presentations.
PDF Import
With the PDF import feature, you can directly import boards from Miro, Mural, and other whiteboards into Collaboard. You can also add any other PDFs. The imported content becomes editable elements in Collaboard, which you can easily adjust and continue working with.
Digital Drawing & Sketching
Write and draw digitally on the whiteboard to visualize your ideas. Use 5 different digital pens and an infinite number of colors for creative and precise sketches.
Pictures
Upload images, take them with the camera or add them via the image search. Use versatile options to integrate visual elements on your whiteboard.
Frames
With the Frame feature, you can organize content on the whiteboard clearly and highlight specific areas. Frames help you arrange topics, group content, and guide your board step by step like a visual presentation.
Documents
Upload Word, Excel, PowerPoint and PDF documents and view them directly on the whiteboard. Integrate your files seamlessly into your collaboration processes.
Tasks
Create tasks on the board and assign them to users, including start and end dates. Add detailed descriptions and set task priorities. Ideal for efficient task management on Collaboard.
Tape
The tape feature in Collaboard brings the well-known Facilitape® method into the digital world: With virtual tapes, you can mark areas, visually structure topics, and make creative processes even clearer.
Mindmap
Create mindmaps on your whiteboard with a few clicks. Customize your mindmap in many different ways, and go beyond classical whiteboarding to create concept maps, org charts, and much more.
Sticky Notes
Use sticky notes in different colors and shapes to clearly structure topics or simply to brainstorm.
Infinitely Large Whiteboard Canvas
Use an infinitely large whiteboard canvas for limitless collaboration. From the idea to the concept to the project, you can display everything on one board. Zoom in and out for a detailed view or the big picture.
Videos
Upload videos, record them with the camera or search directly on YouTube. Integrate different video content to make your whiteboard interactive and appealing.
Shapes
Create and use shapes for visualizations on the whiteboard. Choose from different shapes, adjust the size and arrange them for clear visualizations.
Facilitator features
Collaboard offers a variety of moderation functions to make your meetings and workshops effective. Draw participants' attention to important areas. Set timers for time-bound tasks. Use the comment function for targeted feedback. Start presentation mode to keep all participants synchronized.
Lock
Lock elements on the whiteboard to protect them from changes. Keep important content unchanged and ensure more control and clarity during collaboration.
Timer
Set a timer to structure your meetings and set time limits for tasks. Keep your team focused and efficient by keeping track of time.
Follow a User
With the "Follow a user" feature, you can follow another participant's view on the whiteboard.
Focus Mode
Use the focus mode to hide all elements of the user interface and concentrate fully on the content of the whiteboard. Achieve maximum productivity without distractions.
Pin
Pin content to the whiteboard to prevent it from moving while still allowing changes. Maintain the position of important elements and still work flexibly.
Quick Links
Create QuickLinks to jump to defined areas on the whiteboard quickly. Export QuickLinks as PDFs or use them for slide-like presentations in presentation mode and as handouts.
Hide
Show and hide objects on the whiteboard to make specific content visible. Use this function to gradually reveal new information and maintain an overview.
Voting and Rating
Use the voting and rating function to gather opinions and make decisions. Collect feedback directly on the whiteboard. All votes are anonymous and saved.
Presentation Mode
Use the presentation mode so that all participants follow the presenter on the whiteboard. Replace screen transmissions and enable a seamless, joint presentation.
Set Start View
Set a start view to define the area that users see first when they open the whiteboard. Provide a structured and clear introduction to your content.
Laser Pointer
With the virtual laser pointer, you can temporarily highlight content on the whiteboard and direct your team's attention exactly where it's needed.
Attract Users' Attention
Draw users' attention to a specific area of the whiteboard. Focus specifically on important content and keep all or selected participants synchronized.
Management features
Collaboard offers extensive whiteboard management features to optimize collaboration in your team and ensure maximum security.
Manage access rights in detail, use the activity log to track changes, save and restore different versions, organize whiteboards in rooms and tag them for easy organization and findability. With these tools, you stay in control and ensure a structured and efficient working environment.
Activity Logbook
Use the activity logbook to track all actions and changes on the whiteboard. Keep track of user contributions and ensure transparency and traceability.
Versioning
Save and restore different versions of the whiteboard. Use versioning to track changes and return to previous states at any time.
Invite People
Invite other people to collaborate on your whiteboard. Invite them as registered users or as guests and define what rights they have on the board.
Background Color
Freely customize the background color of the whiteboard. Choose the perfect color to highlight your ideas and create a pleasant working environment.
Spaces
Create and manage rooms to organize whiteboards for teams. Control access rights centrally and keep track of collaboration within your team.
Notifications
Collaboard features an in-app notification center that displays alerts for assigned tasks, mentions in comments, and system updates.
Permission Management
Manage the rights on the whiteboard: Assign moderation rights, editor rights or viewer rights. Control who can change, add or only view content.
Tags
Add tags to whiteboards to make them easier to organize and quicker to find. Use tags to categorize your projects efficiently and keep track of them.
Security features
Security is at the core of Collaboard. From data protection and access control to secure hosting and compliance with international standards, Collaboard is designed to meet the highest security requirements.
Two-Factor Authentication (2FA)
Collaboard supports Two-Factor Authentication (2FA) to add an extra layer of security to user accounts.
Single Sign-On
Collaboard supports Single Sign-On (SSO), allowing users to log in securely using their existing corporate credentials.
Data Protection & Encryption
Collaboard protects your data with strong encryption at every stage.
Guest Access Control and Restrictions
Collaboard gives organizations full control over guest access and board sharing.
Duration for Sharing Links
Decide for yourself which default values for the validity period of invitation links to whiteboards are available to your users.
Audit Logs
Collaboard provides detailed audit logs that give administrators full transparency into user and system activities.
Data Security Disclaimer
Create your own data protection disclaimer and inform users which data may and may not be used on the whiteboard. Ensure clarity and security when it comes to data protection.
Customizations
Collaboard allows customers to make various customizations to meet the individual requirements of your company.
From the integration of your own logo and color scheme to the definition of default values to the deactivation of guest users and the integration of your own data protection disclaimer. Further customizations are available on request to provide a whiteboard solution that is perfectly tailored to your needs.
Branding
Collaboard allows organizations to tailor the look and feel of the platform to their brand.
Enable / Disable Features
Activate or deactivate functions in Collaboard according to your needs and data protection regulations.
Default Colors
Collaboard allows standard colors for all users in the workspace.
Organizational Templates + Categories
Collaboard allows organizations to tailor the template experience to their needs.
Custom Fonts
Collaboard allows organizations to upload their own custom fonts and use them across the entire workspace.
Hosting Options
Collaboard offers flexible hosting options in the cloud and on-premises to ensure maximum security and data protection.
Microsoft Azure Cloud (Netherlands)
Choose hosting with Microsoft Azure Holland for the most cost-effective version of Collaboard.
Microsoft Azure Cloud (Switzerland)
Hosting at Microsoft Azure Switzerland, where all data is stored in Switzerland.
On-Premises
Host Collaboard yourself and gain full control over all data.
Open Telekom Cloud (Germany)
Benefit from 100% data sovereignty in Europe with hosting by Deutsche Telekom.
A secure alternative to open-source online whiteboards
Whenever sensitive and/or internal data and information are to be processed in online whiteboards and other open source software, companies and organizations face the question of data security.
With Collaboard you get all the advantages of an open source online whiteboard while protecting your company from the disadvantages:
Free, open-source online whiteboards are useful tools for private users and for use without sensitive data. However, for companies and institutions such as schools or universities, they create hidden costs and risks – especially regarding data protection.
You can run Collaboard on your own infrastructure (on-premises). At the same time, you get all the advantages of cloud software, including updates, new features, and support. And all this without hidden or internal costs.
Open-Source Online Whiteboard – Frequently Asked Questions
Questions? We're here to help.
Collaboard offers you several integrations with existing collaboration solutions. You can find all integrations on the integrations page.
The Collaboard Online Whiteboard is suitable for anyone who likes to collaborate online. It is beneficial for group projects, online meetings, and workshops, as it allows several people to work simultaneously on the same virtual whiteboard.
Yes, you can share the online whiteboard with your team! It's a great way to share and discuss ideas. You can use it to share documents and even hold video conferences. You can easily invite internal and external team members to your board.
An online whiteboard offers many advantages for collaboration. It allows you to share ideas and information in real-time and visually, making team communication more efficient. It can also help streamline workflows and create more productivity within the team! The whiteboard can be accessed from anywhere worldwide, making it ideal for virtual meeting rooms and remote teams.
Starting with the Collaboard Enterprise subscription, we offer the possibilities of Single Sign-On, White labeling, and further customization.
There are two options to run Collaboard on-premises or in a private cloud. The first option is to install it in a Kubernetes environment, which you can configure and scale yourself. This option is suitable for companies using Collaboard with more than 200 users. The second option is to run Collaboard as a virtual appliance that is already pre-configured and ready to use.
We offer special conditions for teachers and educational institutions. You can choose between discounted license packages for smaller groups and a campus license.
You can purchase a Collaboard subscription directly in the app with your credit card. For companies and organizations, we also offer purchases on invoices.
Collaboard offers different pricing models. Among others, there is a free version with limited functionality. Free users can work on the whiteboard without restrictions but cannot access the guest, facilitator, and export functions. Check out the different subscription models of Collaboard on our pricing page.
An online whiteboard is a collaborative platform that allows users to collaborate on projects. It allows sharing ideas and notes and uploading and downloading files. Thanks to the intuitive interface, anyone can quickly learn how to use the online whiteboard.
Start your next whiteboard now
Get a free trial of Collaboard with up to 3 boards and five people per session. All key features are available for you to try out.
