When a company starts using an online whiteboard strategically to improve remote teamwork sooner or later, the question arises where the data is stored? Is it in a cloud? Is the cloud secure and who can get access to the data?
Having different departments like R&D, marketing, sales, project management, etc. using an online whiteboard brings the challenge that it is impossible to control which data are put into the online whiteboard.
New product innovations, personal data, customer data, or other secrets should not leave the borders of the companies secure IT network.
To ensure data security companies and organizations decide to host the online whiteboard in their own data centers to control and limit user access based on data security guidelines.
Besides security and control, there are some other benefits of hosting an online whiteboard like Collaboard on-premises, like:
Having your solution installed on-premises allows you to customize it based on your needs. Integrate with your existing authentication provider providing Single-Sing-on (SSO) via ADFS, oAuth interfaces or SALM 2.0.
If you need to limit the usage of certain features because of company guidelines, this is possible with an on-prem solution and provides you with the control you need over the application you want to have.
Fully control back-ups, updates and have your processes in place for people leaving your company.
Starting company-wide with an online whiteboard requires you to onboard and train many users to get familiar with this new tool and the new way of working.
Having the online whiteboard white-labeled and customized to your company branding, providing specific templates to your users, and using your specific domain helps boost user adoption.
As people are more familiar with what they see and can identify better with an online whiteboard adapted to a companies CI/CD, they adapt faster.
Collaboard is a flexible solution, learn more about the customizing options for the enterprise version here.
POC in the Cloud – Go-Live with on-premises
As most of the online whiteboards are available as cloud solutions, it is easy and fast to start a POC to evaluate if the product fit’s the user's need.
With Collaboard, you can start with the cloud solution doing a POC and migrate data later to an on-premises installation.
Collaboard is a flexible solution based on containers. Collaboard supports different Kubernetes orchestrators like Rachner, OpenShft, AKS, and EKS.
The benefit of the containerized solution is besides security the fact that these solutions can be configured to auto-scale. This is important as the workload on an online whiteboard is dependent on how it is used. When all are using it for workshops then the systems need to be able to scale up to provide good performance in this peak time. Learn more about the self-hosting options of Collaboard
If you want to learn more about Collaboard on-premises contact us.