Bring departments, agencies, partners, and stakeholders into one place to align, exchange information, and work toward common goals.
COLLABOARD FOR THE PUBLIC SECTOR
Secure visual collaboration for the public sector
Run workshops, plan projects, and involve citizens in one secure workspace — hosted in Germany and built for the requirements of European public-sector organizations.
Hosted in Germany by Deutsche Telekom
Secure European hosting designed for GDPR-compliant collaboration
One workspace for collaboration and planning
From workshops and project planning to citizen participation
Made for public-sector requirements
Security documentation and personal support from pilot to rollout
Trusted by cities and public-sector organizations across Europe
Collaboration across the public sector
Collaboard is a secure online whiteboard and visual collaboration platform for public-sector organizations.
Bring teams and stakeholders together
Make complex topics visible
Visualize projects, processes, responsibilities, dependencies, and information so everyone involved understands the bigger picture and knows what comes next.
Turn collaboration into action
Capture ideas, decisions, responsibilities, and next steps directly in the workspace and continue working with the results after meetings and workshops.
How public-sector teams use Collaboard
Workshops & Process Design
Bring departments, agencies, partners and subject-matter experts together in interactive workshops and training sessions. Collect and structure ideas, visualize processes, develop solutions collaboratively and capture results directly in the workspace.
Process mapping & optimization
Strategy, ideation & decision workshops
Training & knowledge-sharing sessions
Policy, Service & Program Planning
Bring policies, services, programs and stakeholders together in one visual workspace. Explore scenarios, clarify impacts and dependencies, and collaboratively develop plans before moving into implementation.
Policy and service design
Program and portfolio planning
Scenario planning and impact mapping
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Citizen & Stakeholder Participation
Create accessible, interactive formats that bring citizens and stakeholders into the process. Gather input, discuss proposals, prioritize feedback and collaboratively develop better policies, projects and public services.
Citizen consultations & workshops
Stakeholder engagement
Participatory planning & co-creation
Project & Initiative Planning
Turn complex public-sector initiatives into clear, actionable plans. Visualize goals, tasks, responsibilities, milestones and dependencies so teams stay aligned from the first idea through implementation.
Digital transformation & service rollouts
Cross-department initiatives
Roadmaps, milestones & responsibilities
Capabilities built for public-sector collaboration
From structured workshops to complex planning processes, Collaboard gives public-sector teams the tools to collaborate visually, involve stakeholders and turn results into action.
From presentation to participation
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Guide participants through content and move directly into discussion, ideation, voting and collaborative work, all in the same workspace.
Reusable templates for consistent processes
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Create and reuse templates for workshops, planning, consultations and recurring processes so teams can work with proven structures across the organization.
Facilitation tools for structured sessions
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Use voting, timers, presentation mode and other facilitation tools to guide participants, structure discussions and keep sessions focused.
Make complex information visible
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Combine sticky notes, diagrams, mind maps, tables, images and documents to create a shared understanding of complex topics and dependencies.
Keep results beyond the workshop
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Capture decisions, ideas, responsibilities and next steps directly in the workspace so teams can continue working with the results after the session.
Bring existing content into the workspace
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Add documents, presentations, spreadsheets, PDFs, images and other content directly to the board and work with everything in one visual context.
The questions your IT team will ask first
Collaboard is built for demanding public-sector requirements, with clear answers on data residency, security, identity management and access control.
Where is the data stored?
Collaboard is hosted in Germany on Deutsche Telekom’s T Cloud Public, providing a European cloud environment for secure visual collaboration in the public sector.
How is the data protected?
Collaboard protects collaboration data through encryption, secure authentication, defined permissions and security measures across the application and infrastructure.
How is access controlled?
Manage access centrally and integrate Collaboard with your existing identity and authentication environment. Roles and permissions help ensure that users only access the workspaces and information they are authorized to use.
Hosted in Germany. Built for European requirements.
Collaboard is hosted on Deutsche Telekom’s T Cloud Public in German data centres. Your collaboration data remains in Germany and under European jurisdiction, giving public-sector organizations a clearly defined and documented hosting environment.
Operated by Deutsche Telekom in Germany: Hosted on T Cloud Public in German data centres in Biere and Magdeburg.
Designed for GDPR-compliant data processing:
European hosting and clearly defined data processing arrangements support the data protection requirements of public-sector organizations.
ISO 27001-certified security: Collaboard and the underlying hosting environment are certified.
Documentation for your security and compliance review
Data Processing Agreement (DPA): Clear contractual documentation for your data protection and privacy review.
Technical and Organizational Measures (TOMs): Documented technical and organizational safeguards for security and compliance teams.
Certifications: ISO 27001 certification and relevant certificates for Collaboard and the T Cloud Public environment.
Data residency & subprocessors: Transparent information about where data is processed and which service providers are involved.
Business continuity & availability: Information about backups, redundancy, recovery and measures to maintain service availability.
Ready for public-sector rollout
From technical evaluation and deployment to adoption across teams, Collaboard supports the steps needed for a successful public-sector rollout.
Fit into your existing IT environment
Connect Collaboard with the tools and identity systems your organization already uses. Integrate with existing collaboration platforms and enable centralized authentication with SSO to make access easier for users and manageable for IT.
Choose the deployment model that fits your requirements
Use Collaboard in Deutsche Telekom’s T Cloud Public with data hosted in Germany, or deploy it within your own infrastructure when specific security, sovereignty or operational requirements demand it.
Start with a pilot and expand step by step
Begin with a focused team, department or use case and validate Collaboard in your environment. Establish successful ways of working, gather feedback and expand across teams, programs and departments at your own pace.
Get support from evaluation to rollout
Work directly with our team throughout the journey — from initial evaluation, security and technical questions to onboarding, training, rollout and adoption across your organization.
Talk to our public sector experts
Do you have any questions? Our team would be happy to assist you personally. Just fill out the contact form and we'll get back to you.
Collaboard for the public sector - Frequently asked questions and answers
Do you have questions? We're here to help.
Yes. Collaboard offers organization-wide customization options, including custom templates, branding settings, organization-specific configurations and centralized control over selected features. Customer-specific requirements can also be discussed as part of the evaluation and rollout process.
Accessibility is an important part of Collaboard’s ongoing development. The user interface and interaction options are continuously improved to make visual collaboration more accessible. If your organization has specific accessibility requirements or standards that need to be evaluated, our team can support you during the technical assessment.
Collaboard provides documentation for security, privacy and compliance reviews, including a Data Processing Agreement (DPA), Technical and Organizational Measures (TOMs), certification information, details about data residency and subprocessors, and additional security documentation.
Yes. External participants can be invited to a board as guests and collaborate without creating their own Collaboard account. This makes it easy to involve citizens, partner organizations, service providers and other stakeholders.
Collaboard is designed to support GDPR-compliant data processing. This includes hosting in Germany, clearly defined data processing agreements, documented technical and organizational measures, and established processes for data protection and information security.
Collaboard offers numerous integrations with solutions such as Nextcloud, Rocket.Chat, MS Teams, Pexip, Webex, and many more. For Single Sign-On, Collaboard supports the SAML 2.0 and OAuth 2.0 protocols.
Yes. For public-sector customers in Germany, Collaboard offers the option to conclude EVB-IT contracts. If required, Collaboard and its partners can also support organizations during the procurement and implementation process.
Yes. In addition to the cloud offering, Collaboard provides self-hosting and on-premises deployment options. This allows organizations to operate Collaboard within their own infrastructure or chosen data center when specific security, sovereignty or operational requirements apply.
Collaboard is developed by IBV Informatik, Beratungs und Vertriebs AG, a Swiss software company founded in 1981. IBV has over four decades of experience in software development and IT security and is a family-run Swiss SME.
Collaboard is hosted on Deutsche Telekom’s T Cloud Public. Collaboration data is processed and stored in German data centers in Biere and Magdeburg, providing public-sector organizations with a clearly defined European hosting environment.
Start your next whiteboard now
Get a free trial of Collaboard with up to 3 boards and five people per session. All key features are available for you to try out.
