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Effort and Impact Template

Quickly identify your priorities by organizing them on the Effort Impact template. Identify the most important and most urgent problems. Use the free priority matrix template in Collaboard to do this.

 

Effort and Impact Template
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About the Effort and Impact Template

The effort impact template is a classic four-field template that includes the following categories: low effort - low benefit, low effort - high benefit, high effort - low benefit, and high effort - high benefit.

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Why is a effort and impact template important?

After a brainstorming session, teams are often faced with the challenge of selecting from a large number of ideas those that should actually be realized. The effort and impact template can serve as a crucial tool here. 

  • Based on the classification of ideas on the template, those that promise the highest benefit at the lowest cost can be realized. 

  • The clear categorization of ideas according to their cost and benefit enables better decisions to be made and priorities to be set. 

  • Discussing and categorizing ideas on the template promotes a shared understanding of the team. More consensus is created, which means that decisions are understood and supported. 

How to use the effort and impact template in Collaboard

1.Use one of the ready-made effort and impact templates and add it to the whiteboard.

2.Invite all participants to the board so that they can add ideas.

3.Discuss the ideas on the whiteboard and add them to the template. Either a moderator can make the assignment or the participants themselves. 

4.Save the results in the template by locking all elements or creating a PDF export.

5.Look at the template again later and analyze whether the assignment was correct.



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Effort and Impact Template: Frequently asked questions and answers

What is a effort and impact template?

The effort and impact template is a decision-making tool used to categorize projects, ideas or measures according to their relative effort and potential benefit. The template typically consists of four quadrants: low effort - low benefit, low effort - high benefit, high effort - low benefit and high effort - high benefit.

How does the effort and impact template help to prioritize ideas?

By classifying ideas in the template, teams can easily identify which ideas offer the greatest benefit for the least effort and should therefore be prioritized. Ideas in the "low effort - high benefit" quadrant are typically the most attractive, as they promise maximum results with minimum effort.

Can the effort and impact template be used in all sectors?

Yes, the effort and impact template can be used across all industries. It is suitable for any type of team that wants to manage its resources effectively and make decisions systematically, regardless of the specific business area.

What should be considered when evaluating the effort and impact?

It is important to consider both quantitative and qualitative factors. Effort can include time, money, personnel and other resources, while benefits can include both measurable returns and intangible benefits such as customer satisfaction or brand enhancement.

How often should the effort and impact template be reviewed and updated?

The review should be carried out regularly, especially if the objectives change or new information becomes available that could influence the estimates of costs or benefits. An annual review is recommended, but additional reviews should also be considered in order to be able to react to dynamic market changes or internal developments.