Break-Out Group Template » Use them now for free!

About the Template for Break-Out Groups

Break-out groups are a helpful tool at workshops, conferences and large meetings to divide the participants into smaller groups. Break-out groups encourage interaction and allow each group to focus on a specific topic.

Collaboard offers you templates for break-out group activities that you can customize directly and fill with your specific content.

Why are break-out groups important?

Break-out groups play a central role in online meetings and workshops, especially when it comes to encouraging participation and engagement in a virtual environment.

In large online meetings or workshops, it can be difficult for all participants to actively take part. Break-out groups allow smaller groups to exchange ideas more intensively and give each participant the opportunity to contribute.
Break-out groups offer the opportunity to discuss specific topics or questions in greater depth. In smaller groups, participants can go into more detail on topics, which is often not possible in a larger setting.
By splitting into smaller groups, the individual interests and needs of the participants can be better addressed. Especially in online meetings and workshops, the more personal exchange in groups is highly appreciated by the participants.

How to use the break-out group template in Collaboard

Use one of the ready-made break-out group templates and add it to the whiteboard.
You can extend the break-out group template as required and adapt it to the planned group activity.
Decide whether the groups should carry out their activities on the same whiteboard or on different boards.
Divide the participants into groups and lead them to the prepared activity on the whiteboard.
If you have done the tasks on different boards, bring the results together on a central board.
Appoint one or two people from each break-out group to present the results.
Make the content of the break-out groups on the board available to the participants afterwards as an export (PDF, image).

Easy to use

Intuitive user interface where you can get started right away without much effort. No app to install, use it directly in your web browser.

Highest data security

Collaboard offers GDPR-compliant data hosting in Europe, Germany or Switzerland of your choice.

Numerous integrations

Collaboard can be easily integrated into your existing video conferencing and collaboration solution.

Break-Out Group: Frequently asked questions and answers

What are the technical requirements for using break-out groups on an online whiteboard?

Participants need a stable internet connection and a device with access to an online whiteboard such as Collaboard. It is important that all participants are familiar with the operation of the software. A short introduction or tutorial before the meeting can be helpful to minimize technical problems.

What is the most effective way to divide participants into break-out groups?

The categorization can be random or based on specific criteria such as expertise, department or interest in a topic.

What is the maximum number of people in a break-out group?

The optimal size of a break-out group depends on the specific objectives of the session. In general, groups of 3-5 people are often the most effective as this encourages interaction and participation from everyone without the group becoming too large to work effectively.

How can you ensure that all groups are productive?

Set clear goals and give detailed instructions for each group. It can also be helpful to assign a facilitator to each group to ensure that the discussion stays on track and is productive. Also make sure that all participants have access to necessary resources and information.

How can you ensure that the protocol is used effectively?

To maximize the effectiveness of the protocol, it should not only be distributed, but also reviewed in subsequent meetings. Progress on assigned tasks should be discussed and the protocol should be used as a reference document to monitor the implementation of decisions.

How do you integrate the results of the break-out groups into the main meeting?

Allow time for each group to present their findings. This can be done through a short presentation or by sharing their whiteboard areas in plenary. Use the collaboard to document the results and make them accessible to all participants, either directly on the board or as a PDF export.

Break Out-Group Template