Project management can be a real challenge: different tools, scattered information, long email histories, lack of transparency and constantly trying to keep everyone on the same page. Does this sound familiar?
Then it's time for a new approach: visual project management with Collaboard's online whiteboard. With the new task function, you can take your projects to a new level - clearly, intuitively and securely.
Find out in this article:
What challenges there are in project management
Why visual planning on the whiteboard is so effective
How to structure your projects with the new task function in Collaboard
The benefits of the new notification center
How to implement projects collaboratively and transparently with your team
Before we get into the solution, let's take a look at the most common challenges that many teams experience in day-to-day project work:
If you find yourself in these situations, you are not alone. The good news is that there are other ways - and above all, better ways.
An online whiteboard is much more than just a digital canvas. It's a space where ideas, tasks, schedules, processes and people come together - visually, intuitively and flexibly.
You can visualize everything in one place on a whiteboard: Tasks, milestones, responsibilities, schedules, notes, feedback and more. Instead of jumping between tools, you have a central project overview where you can see everything - just like on a real board in the meeting room, only digital and limitless.
People think visually. With Collaboard, you can not only plan projects, but also structure them visually: With colors, shapes, lines, connections and arrangements. This promotes understanding, commitment and shared responsibility.
Project management thrives on communication. On the whiteboard, you work together with your team in real time, add comments, discuss tasks or visualize workflows together - whether in the office or remotely.
Collaboard is constantly evolving - and the new task function turns the whiteboard into a fully-fledged project management tool.
From now on, you can place tasks directly where they belong thematically - in the context of your mind map, in the process visualization or next to a mood board. The task is a separate element that you can freely position, move and combine with other content on your board.
Each task can be assigned to one person in the project team. The assignment is made directly via the element - without any additional click marathon or tool change.
So that nothing gets lost, you can assign each task
a status (e.g. open, in progress, completed),
a priority (high, medium, low),
as well as a start and end date.
This ensures clarity - and your tasks can also be filtered or highlighted in color according to these criteria.
As soon as a task is assigned to you, you will receive a notification in the new notification center. Even if someone leaves comments or the status of a task is changed, you stay informed - without a flood of emails or constant requests.
The best thing is that the task function integrates seamlessly into the whiteboard world. You continue to work visually, creatively and collaboratively - but now with clear responsibilities and deadlines.
Why should you plan tasks and projects directly on the whiteboard rather than in traditional tools? Here are the most important advantages:
In many tools, you will find tasks in long lists - without reference to the big picture. On the whiteboard, each task is in direct context: next to the idea from which it originated, next to the process in which it is embedded. This helps with prioritization and communication within the team.
With Collaboard's infinite whiteboard space, you can visualize your projects in the way that suits you and your team best - whether as a Kanban board, Gantt chart, process chain or completely free.
Visual planning is appealing - in the truest sense of the word. Your team understands what needs to be done more quickly and participates more actively in the implementation. This motivates and promotes an open team culture.
Collaboard is not just a whiteboard, but now also a project center: tasks, schedules, minutes, brainstorming sessions, feedback - everything is in one place, everything is connected.
Here are a few inspirations on how you can use Collaboard for your project management:
Create columns for "To do", "In progress" and "Done". Simply drag the tasks back and forth between the columns - just like on a physical task board, only better. Click here for the Kanban template in Collaboard.
Start with a brainstorming session, write down all ideas freely on the whiteboard and then convert the promising ideas into concrete tasks - including assignment, priority and deadline. Click here for the brainstorming templates in Collaboard.
Create a roadmap directly on the board and arrange the tasks on it according to their start and end date. This creates a visual view of the project process that everyone can understand at a glance. Click here for the roadmap template in Collaboard.
Project management in particular often involves confidential information, internal planning or sensitive data. That's why Collaboard:
Hosting in Switzerland or Germany (Open Telekom Cloud),
On-premises option for maximum control,
GDPR compliance and
Highest security standards.
So you can be sure: Your projects remain protected - regardless of whether you work in the public sector, in a public authority or in a company.